Fundraising & Volunteer requirements

fundraising

Fundraisers help offset club costs including pool fees, coaching salaries, equipment and administrative fees. Fundraising is mandatory for all Pre-Comp and Competitive swimmers.

Fundraising activities:

• Swim-a-Thon event held in conjunction with Swimming Canada.

• Draws or Lotteries. Minimum number of tickets required to sell is based on the swimmer’s group. Families who exceed their minimum sales on draws that have 85% or more of all tickets sold, will earn a percentage of their excess ticket sales as an EFC (Excess Fundraising Credit) to use toward future session registrations and/or meet fees. 

Families must participate in every fundraising initiative held by the Club and sell the mandatory minimum requirement per draw/initiative as outlined at the time of the fundraising initiative, or pay the difference. This is required to remain in good standing.

Policy on Excess Fundraising Credits (EFC)

The Excess Fundraising Credit (EFC) policy is strategically crafted to foster responsible fundraising practices while ensuring participants utilize their credits effectively within a designated time frame. Participants are required to earn and apply their EFC within one year from the date of earning. For example, credits obtained in January 2024 must be redeemed by January 2025; any unredeemed EFC after this period will be forfeited without the possibility of refunds.

EFC transfers between family members are permitted within the program, as both swimmers are active participants. Transfers from inactive to active swimmers, however, are strictly prohibited to preserve the integrity of the fundraising system.

Excess Fundraising Credits, or EFCs, are accrued by surpassing the mandatory fundraising requirements designated for each initiative or draw. The EFC calculation is based on the excess amount raised, valuing the credits at 25% of that surplus. 

For instance, if a swimmer manages to sell 10 tickets valued at $100 beyond their minimum required amount, they earn $25 in EFCs. EFCs may offset up to 25% of session fees and 100% of swim meet fees, excluding Swim ON fees. 

For example, should a swimmer incur a session fee of $500, they may use up to $125 in EFCs, thereby reducing the payable amount to $375. Families involved in draws or lotteries must meet a minimum ticket sales threshold based on the swimmer's group. 

Those who exceed their required ticket sales in draws with 85% or more of all tickets sold will be rewarded with a portion of their excess ticket sales as EFC, which can be applied towards future session registrations and meet fees.

volunteering

In order for the club to run smoothly, we need you! All parents are expected to regularly participate in club activities throughout the season to allow for your board members to concentrate on running the club.

Ways you can volunteer:

• Take a Swim ON Officials clinic 

• Work at a KSS Swim Meet 

• Organize Silent Auction, Speed Zone, Food/Water for officials and volunteers, T-shirts, programs, etc. – other tasks as required

• Volunteer Coach (Coaching 101 is Required) 

• Sit on the KSS Board 

• Assist with Fundraising

• Assist with organizing Team building activities

*To assist with swim meets, all officials need actual training before being allowed on deck.

officiating

For information on becoming an Official, please contact our Officials Coordinator at officials@kenoraswimming.ca

Being on pool deck really is the best place to be at a swim meet!